april 20th, 2023 in VENICE.




Venue: ESU Venice headquarters (address Sestiere Dorsoduro 3439/a, 30123 Venezia)

Date: April 20th, 2023

Timing: 12.00 – 17.00


ESU Venezia in rio novo Dorsoduro 3439/a, 30123 Venezia




12.00 – 13.00 Registration and snacks


13.00 – 13.15 Greetings

  • P. Sorato, President of ESU Venezia
  • J. Roumegas, President of ECStA
  • S. Ferrarese, Director of ESU Venezia


13.15 – 13.45 Introduction

  • Approval of the Agenda
  • President’s report on 2022 activities


13.45 – 14.15 Financial situation and annual review 2022  

  • Assessment, update on membership fees and billing procedures
  • Approval of financial report for 2022
  • Budget proposal for 2023



14.15 – 14.45 ECStA Activities  and developments

  • Report on the study visit to Boston and its positive effects on the mobilization of members (DE/LU/PT)
  • Report on research activities in student life
  • Planning of study visits in Poland, Luxembourg, Norway, Czech Republic / Dresden and possibly in France
  • The new ECStA Office in Venice – a great occasion for building bridges among Institutions providing S.A.



14.45 – 15.15.00 Coffee break



15.00 – 15.30 Debate on the following topics

  • Mobilization of members not only for Board positions but especially for activities/conferences/study visits etc.
  • International events in 2023
    • Series of online training events
    • EDSSI-Level 2 Report and Update and EDSSI L2 Final Conference, June 27-28, 2023 in Berlin
    • European Student Affairs Conference July 5-7, 2023 in Neustadt organized by DSW
    • ECStA communication & website


  • Development of ECStA Network (new Countries and new Members) Approval of new members applications
    • Lodz University of Technology. Application for membership of January 4th, 2023
    • Others?



  • Student Affairs Training and Research
    • First Level Master Degree in Student Affairs and Services with Ca’ Foscari University of Venice
    • Study Visits, as the one in Boston U.S.A.
    • Further activities (please send your proposals to prior to the Board Meeting)


  • international Partnerships as a strategic activity, the case of the “MOU – Memorandum of Understanding with EYCA European Youth Card”


  • ECStA dissemination events on the European Student Card


  • Planning of other Study Visits as the one in Boston, in Poland, Luxembourg, Norway, Cech Republic, France and so on using the for the study travel organized in the U.S.A (namely in Boston)


  • Request from DSW to participate to the translation expenses of the Polish-German Colloquium


  • Presentation of the European Student Life Conference in Neustadt, July 5-7, 2023 (organized by DSW)


  • – 16.00 Action Plan
  • Proposal of an Action Plan for 2023 – 2024
  • exchange of information, create large community of Institutions highly specialized in Student Affairs.
  • One contact person from each institution member in charge of following ECStA activities at national level, dissemination by ECStA office: website, Facebook, and in the future by a newsletter etc.
  • Country reports
  • Update of international meetings
  • Creation of a Working Group “EUROPEAN LABORATORY” that make the representatives of the Members able to use the EU Programs and apply to calls for projects
    • Share ideas and experiences for EU Projects;
    • Training of HR in order to specialize them in managing EU funded projects
      • Fields
        • Student and staff mobility (ESC Initiative)
        • Accommodation and housing
        • Guidance and counselling
        • Psychological support
        • Student health

Brainstorming on activities to be planned:

  • Exchange of good practices, especially facing concrete special problems
  • Exchange of staff in study visits
  • Proposal of researches to realize
  • Dedicated training for International Student Affairs and Services Staff (management of European Programs)
  • Participation in as many as possible international conferences and meetings and workshops in order to present ECStA Association
  • Improve relationships with the European Commission
  • Improve the dialogue with the University Alliances



16.00 – 16.45 Preparation of the General Assembly Agenda 2023

  • Candidates for the Board of administration
  • Proposal for nomination of Mr.  A. Meyer auf der Heyde as Honorary President Maybe in the General Assembly


16-45 – 17.15 Presentation of Lodz University of Technology

  • Presentation of the Lodz University of Technology by Prof. dr inż. Bogdan Żółtowski,  Rector’s Plenipotentiary for Student Affairs in Technical University of Lodz


17.15 – 17.30 Q&A


17:30-19:30 Tour of Fortuny Museum (optional) or free time in Venice


20.00 Dinner