April 21st, 2023 in VENICE.





Venue            Council of Europe Office in Venice (San Marco,180-30124 Venice VE)

Date                 April 21st, 2023

Timing             09.30 – 16.00


Council of Europe office in Venice  –  St Mark n. 180 – 30124 Venice

09.30 – 10.00 Welcome and Introduction

  • Registration of the participants
  • Welcome by the President of ECStA
  • Short round of introductions
  • Approval of the Agenda


10.00 – 10.45 Reports

  • Country Reports on student affairs and services (max. 5 min each – preferably with written document or slides)
  • President’s report on 2022 activities
  • Members’ proposals for strategic development in 2023
    • Study visits, a fruitful strategy: Study Visits as the one in Boston, in Poland, Luxembourg, Norway, Cech Republic, France and so on using the for the study travel organized in the U.S.A (namely in Boston)


  • Some concepts to design the ECStA Action Plan 2023 :

Creation of the Research Working Group to work with the Universities Creation of the European Laboratory Working Group for the internationalization of the Members activities at international level divided into many fields of specialization

  • Student and staff mobility (ESC Initiative)
  • Accommodation and housing
  • Guidance and counseling
  • Psychological support
  • Student health


10.45 -11.00 Coffee break


11.00 – 12.45 ECStA Projects and Activities

  • state-of-play and key milestones of the European Student Card
  • Debate about international Partnerships as a strategic activity, the case of the “MOU – Memorandum of Understanding with EYCA European Youth Card”)
  • International events in 2023
    • Online training events
    • Report on the Study Visit in Boston April 01-04, 2023 (U.S.A.) and the planning of other study visits in Poland, Luxembourg, Norway, Cech Republic, France …
    • European Student Affairs Conference July 5-7, 2023 in Neustadt (Germany)
    • IASAS 10 years Celebration Global Meeting, July 13-15, 2023 in Rome (Italy)
    • EDSSI Level 2 Report and Update
  • ECStA communication & website
  • The new ECStA Office in Venice – a great occasion for building bridges among Institutions providing S.A.
  • Development of ECStA Network (new Countries and new Members)
  • Student Affairs Training and Research
    • First Level Master Degree in Student Affairs and Services with Ca’ Foscari University of Venice
    • Presentation by dr. Koenraad Keignaert Head of Department DSAS Antwerp University : Student affairs training, a European point of view
  • Further activities (please send your proposals to prior to the GA)


12.45 – 13.45 Lunch


13.45 – 14.30 Financial situation and annual review 2022

  • Approval of new members applications
    • Lodz University of Technology. Application for membership of January 4th, 2023
  • Assessment, update on membership fees and billing procedures
  • Approval of financial report for 2022
  • Budget proposal for 2023



14.30 – 15.30 Elections

  • Explanation of election procedures
  • Time for national coordination of representative candidates (10 minutes)
  • Elections of members’ representatives to the ECStA Board
  • Proposal for nomination of Mr. A. Meyer auf der Heyde as Honorary President


16.00 – 16.30 Q&A


16.45 – 17.45 La Fenice Opera House Tour (optional)